When you use email for project management, your lines of communication are more streamlined. Your teammates may even get slowed down trying to decide which communication channel is the best one to use for a particular purpose. You could end up having to check each app you use for briefs, requirements, updates and more. It streamlines communications between parties.Ĭollaborating across multiple tools is often difficult. Plus, it minimizes risks like missed memos and lost instructions. This is really helpful when you’ve got a distributed or remote team. With email project management, you have one central hub for all your communications. Sure, most apps offer communication and messaging functionality, but it never fully replaces the need to send or receive emails about your project. There’s a problem with standalone project management tools - it adds yet another app or tab you need to keep open on your desktop. It gives you one central hub for communications. This makes it easy to implement for a team and easy to onboard when new team members join. An email-based project management system works like email with a few added extras. It could be days or even weeks to learn the features available and then decide how your particular group is going to use them. ![]() Think about how much time it takes your team to get up to speed with a new software tool. Consider these email project management software benefits. There are a number of benefits to using email for project management that makes it a better choice than a standalone project management software tool. Benefits of Using Email for Project Management With the right software tool, your email inbox now becomes a powerful project management tool and you can start to reap the rewards of managing projects through your email. It saves time so you can get going on project work.Įmail project management tools have features that make it easy to: And while you could set things up manually, most use an email project management software tool to care of setup automatically. Getting started with email for project management means doing a bit of setup. To be successful with your projects means working smarter not harder. That’s usually what happens when people try to manage projects through email and why some say it doesn’t work well. Remember, the goal isn’t to get frustrated or overwhelmed with email overload. It’s using email as your primary workflow application and being smart about how you spend your time in your inbox. Email has everything you need to manage projects - team communication and collaboration, planning and scheduling, task management, document management - plus, you’re already using it anyways.Įmail project management is not the same as checking your email. Put simply, email project management is managing project work through an email interface. That’s what this complete guide sets out to do. To get the most out of email project management, it’s necessary to take a deeper dive, finding out what it is and how it can help you save time and money managing your projects. Otherwise, you’ll likely get bogged down in your inbox without reaping any benefits. ![]() You save time and enjoy your projects more.īut there’s a trick to using your Gmail or Outlook to manage projects. It makes you more efficient and productive. But it doesn’t have to be.Ĭonsolidating these functions into one unified workflow is key. Switching back and forth between your team chat, calendar, documents, task list and more is a real hassle. One reason is that a common frustration in project management is that your project management tool becomes yet another app or tab you need to keep open on your desktop. If you’re new to email project management, your first thought might be why you should use email instead of a dedicated app designed for project management. ![]() ![]() Our complete 2022 guide to email project management covers everything you need to know so you can get started managing your projects through email. Lots of professionals are simplifying their workflows, collaborating on complex projects, and saving hours per week - just using their email. In 2022, email project management is more popular than ever.
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